When a chapter cohosts an event with another chapter, the host chapter is essentially "pointing" their event to the collaborating chapter(s). This means:
The original chapter (host) maintains ownership of the event.
Your members can see and register for the event through your chapter (collaborating chapter).
All registrations go to the same, unified event list.
The event appears on both chapter calendars, but it is the same event.
You gain access to the attendees sent to the host event through the collaborating chapter(s).
Attendees are attributed to your chapter (host chapter), allowing your chapter to be recognized as the source chapter for the event.
The chapter hosting the event manages everything, including the event details, registration, and automated event reminder emails. Only the host chapter can edit the event.
When someone registers for a cohosted event hosted by your chapter:
They are signing up for the original event in the host chapter.
After the registration process, they may choose to join your chapter as a member if they are not already a member. They will also be able to join other collaborating chapters as members.
If they do not join your chapter, they will be an event attendee but not a chapter member.
Can see all attendees, including attendees from the host chapter and all collaborating chapters.
Has complete visibility of everyone who registered for the event.
Sees total metrics for all attendees, including check-ins.
Can see the total number of attendees in their dashboard.
Can see the list of attendees who signed up through their chapter URL.
Can only see the names of attendees who registered through their chapter.
Cannot see attendee details for those who registered through other chapters.
Both the host and collaborating chapters can send certain emails related to cohosted events.
Collaborating chapters cannot send emails about the cohosted event to:
Attendees or members of the host chapter (i.e., people who are not part of your chapter).
Attendees or members of other collaborating chapters.
They can only email their own chapter members.
Email reach depends on:
Whether there are attendees for the event (i.e., when the email audience is "attendees" or "people with event ticket").
Whether users have subscribed to chapter newsletters.
If attendees haven't subscribed to newsletters, they will only receive:
Automated event emails (i.e., post-event surveys).
Event reminder emails.
Attendees can also unsubscribe from these emails.
The platform prevents duplicate emails by restricting which audiences each chapter can contact.
The host chapter can send emails to all attendees, regardless of which chapter they are from, but they must be attendees of the event.
